CHICKALOON COMMUNITY COUNCIL
2026-2027 WINTER SEASON
COMMUNITY CENTER SNOW PLOW BID FORM
(This for is to-date and supersedes all previous versions) 7/25
1. SCOPE OF SERVICES: After a snowfall of at least (4) inches minimum, snowplow from highway to building and all surrounding sides, and push snow back as far as possible maintaining as large a parking area as possible. Shovel snow in front of the front door to the building and in front of the Conex, keeping access to both at all times. Maintain easy access to the pavilion at all times. Only (1) plowing is permitted on any one day. Plowing shall be required before scheduled meeting only if snowfall is (4) inches or more.
2. TERM: The term of Agreement starts on the Commencement Date set forth above and, unless sooner terminated, ends on the Termination Date set forth above. The Council shall have the right, it its sole discretion, to terminate this Agreement on five (5) days' prior written notice to Contractor, and Contractor shall be paid for its Services to the effective date of termination.
3. PAYMENT: Contractor shall submit a monthly invoice to the Council via the Council address or email, for the amounts due under this agreement by no later than the 15th of every month. Subject to the conditions for payment and limitation on liability set forth herein, the Council shall pay Contractor within (10) days after the Councils receipt on an invoice. Invoices shall be in company letterhead and include a detailed, itemized statement of all charges r which payment is sought, specifying for each date the amount of snow plowed in inches. Payments will be made to Contactor's Business only, no personal names. If the Council contests any invoice or portion thereof, the contested part of the invoice shall bot be due until the dispute has been resolved.
4. PERFORMANCE: Contractor shall perform all Services diligently and in a good, professional and first s manner, using good quality equipment and workmanship and sufficient trained personnel to complete the services in a safe and timely manner which does not unduly interfere with the operation of the property. Contractor shall obtain and maintain, at its expense and at all times during the term of this agreement, all necessary licenses, permits, training, or other authorizations ich can be necessary to perform the service.
5. NO SUBCONTRACTION OR ASSIGNMENT BY CONTRACTOR: Contractor shall not engage subcontractors to perform Services without Council's prior written consent. This is a personal service contract with Contractor and is not assignable by Contractor. No references in this agreement to subcontractors shall be constructed to authorize their use without Council's prior written consent.
6. INSURANCE: Throughout the term of this Agreement, Contractor shall maintain proper insurance. Contractor must be Licensed and Insured. Contractor shall deliver to the Council a certificate of insurance evidencing that all such coverages are in full force and effective before starting to perform the Service, and if Contractor's insurance shall expire or terminate before the termination date of this Agreement, Contractor shall deliver a new Certificate of Insurance evidencing the new policies of insurance not less that (10) days before the new policies go into effect. All Certificates will be kept on file with the council.
